Public school executives in Ilocos Norte can now enjoy improved ease of access to funding for their districts and projects thanks to initiative by the Schools Division Office of Ilocos Norte (SDOIN).
The SDOIN has launced a maintainance and other operating expenses, abbreviated to MOOE, downloading day for government-run schools in the region. Previously, schools encountered difficulty accessing their monthly shares of the MOOE because of the tedious processing of documents. Because of the revamp system, school heads need only to follow the schedule set by the SDOIN for their monthly MOOE downloading.
Unlike with the bureaucratic former system, school execs now need only to submit their liquidation reports to the finance section of the SDOIN. Upon submission of complete documents, cashiers can immediately release funding checks ready for cash deposits on the same day.
The initiative is lead by School Division Superintendant Vilma Eda.
“This started in our ISO (International Standards Organization) journey. We saw there’s a lot to be improved, so we initiated some reforms for our continuous improvement,” says Eda of the new system.
Friday, August 3, was a scheduled MOOE downloading day. According to SDOIN accountant Grace Turqueza-Rabang, school heads from 318 elementary schools, 54 senior high schools, and 28 non-implementing schools attended. The convention to process liquidations was held at the Division Office conference room.
“This is a one-stop shop. Each one has a schedule for the checking of liquidations for the smooth flow of transactions and if there’s refund, a cash personnel is on standby to provide the receipt immediately. Once the liquidation is ok, the finance will receive it and then go to the cash section to receive the MOOE for the following month,” said Rabang, explaining the process.
Aileen Rambaud, Principal of Badio Elementary School in Pinili town attended Friday’s downloading. Pinili is more than an hour’s drive away from the Division Office.
“We are so delighted because we are able to finish our MOOE transaction in just one day. Instead of going back and forth to the Division Office just to complete our liquidation requirements, we can now focus more on other important concerns in our respective schools,” said Rambaud.
For her liquidation on Friday, the entire transaction took 15 minutes.
School head of Lanao Elementary School Arnel Callaga lauded the implementation of MOOE downloading day.
“It makes our work a lot easier because before, it took about a month for us to process the release of our school’s MOOE,” Callanga said.
The initiative has been described by Annalyn Sevilla, the Education Undersecretary for Finance, Budget and Performance Monitoring, as a “very innovative approach” to improving the department’s processes, and in monitoring the MOOE of schools.
Sevilla expressed hope that other school districts will follow the initiative, seeing how it has already had positive impacts in Ilocos Norte by facilitating the timely delivery of services as a school level.